Opening a Branch in Poland

The branch in Poland is an extension of the mother company incorporated in the UK. This is a good choice for British limited companies that want to expand their activities to Poland and control the actions of their office in the country. Alternatively, limited companies can open a subsidiary (Branch vs Subsidiary in Poland).

The branch must have the same business activities as the UK’s company and is completely dependent on the UK’s company. This business form is part of the British entity, it does not have legal personality and any action or liability of the branch in Poland will directly affect the UK’s company. The name of the branch opened in Poland must be the same as the name of the limited company in Britain, with the termination “oddział w Polsce”.

The Polish branch does not require a minimum share capital but has to comply with certain requirements for registration.
The legal entity must keep separate books (in Polish) according to the accounting principles in Poland (similar to the principles of limited company in the UK).
The Polish branch must have an appointed authorised person who will represent the foreign company.
A branch needs to be registered in the National Court Register (KRS) and the follow documents are required to make the registration:
– Minutes of the decision to open the branch;
– certified copies of the Certificate of Incorporation and Articles of Association;
– information about its board members;
– information about the branch in Poland: business activity, name and registered address in Poland.
All these documents will need to be translated into Polish.
The registered address in Poland definition – an effective address for the correspondence of the branch. It could be either:
– virtual office address;
– serviced office address.

aeXea Consulting can provide you with both of the type of offices if needed. Also, our experts can help you submit all above documents and make any necessary translations into Polish. aeXea Consulting has opened a branch in Poland itself so, we practically know how to comply with the Polish law. 

What would be the next step?
After registration, the branch will be given a certificate of registration. The branch will also need to register for VAT purposes and obtain a tax identification number (NIP). Depending on the business activities performed by the branch, it may require special permits and licenses to function. Monthly accounting records must be submitted in accordance with Polish law, and annual returns must also be filed with the Polish court and tax office. The branch should also set up a Polish bank account which will require your visit in the bank.

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Please feel free to leave your comment below or contact us if you have any questions regarding this matter.
Marek Niedzwiedz

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